Manage Course Files

Manage Course Files








Managing Course Files: Archive, Export, Import
Definitions
Archive takes a snaphot of the class as it is at the point you do the archive. It takes the
entire class and puts it into one file. It is possible to copy user information with an archive.
A best practice is to archive all classes at the end of every semester and save them on a
hard drive or USB drive. 

Export allows selected portions of a class to be put into a file. Typically, an export happens
when it is desirable to move content from one course to another. A best practice is to
export portions of the class that are likely to be reused in subsequent semesters. 
Import allows class materials to be brought into a class from an export file. When
importing, it is possible to use an archive file but an export file is preferred because for
some unknown reason materials coming into Blackboard as a result of an export take far
less space than those coming in from an archive – even if the exact same materials are
brought in. 

When to Archive/Export
This can be done any time but courses are typically set up for export and archive at the end
of each semester.

When to Import
Import can happen at any time but typically imports are completed in preparation for an
upcoming semester. Using the export file to copy materials into a new class can be a great
help in preparation for a class.

How to Archive
1.
2.
3.
4.

Log in to Blackboard
Go into the course to be archived
Click on Packages and Utilities
Click on Export/Archive Course

Created by finns

Updated 6.23.15 by brownt

Page 1 of 6

5. Click on Archive Course

6. Choose whether or not to save the grades

7.

Determine whether you will link to copies of files or copy the links and the files

Created by finns

Updated 6.23.15 by brownt

Page 2 of 6

8. Click Submit

How to Export
1.
2.
3.
4.
5.

Log in to Blackboard
Go into the course to be exported from
Click on Packages and Utilities
Click on Export/Archive Course
Click on Export Package

6. Choose the sections to be exported and then hit Submit.

Created by finns

Updated 6.23.15 by brownt

Page 3 of 6

7. Depending on the size of the file, it may take some time for the export or archive to
complete. When it is completed, an email will be received.

What to Do After E-mail is Received that Export/Archive is Complete
1.
2.
3.
4.
5.

Log in to Blackboard
Go into the course that was exported/archived
Click on Packages and Utilities
Click on Export/Archive Course
Find the Archive and/or Export File

6. To get the file off of Blackboard and onto a hard drive
Created by finns

Updated 6.23.15 by brownt

Page 4 of 6

a. Right-click on the desired file
i. In Internet Explorer, choose Save Target As
ii. In Chrome or FireFox, choose Save Link As
b. Choose a location to put the file where it can be easily found

How to Import
Whenever possible, import from an Export file as opposed to an Archive file. Importing
from an archive file uses roughly five times more space than importing from an export file
even if the same sections are imported.
1.
2.
3.
4.

Log in to Blackboard
Go into the course that needs the import
Click on Packages and Utilities
Click on Import Package/View Logs

5. Click on Import Package

6. Choose the sections to be imported and then hit Submit

How to Export Grade Center Only to an Excel File
1. Log in to Blackboard
2. Go into the course that contains the Grade Center to be downloaded
3. Click Full Grade Center

Created by finns

Updated 6.23.15 by brownt

Page 5 of 6

4. Click Work Offline
5. Click Download

6. Assuming the full grade center needs to be downloaded, leave the defaults as they are
7. Click Submit
8. Click Download and save the file in a place where it can be found
Additional Resources: Blackboard Help https://help.blackboard.com

Created by finns

Updated 6.23.15 by brownt

Page 6 of 6