Create a Syllabus

Create a Syllabus








Syllabus Essentials

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Quick Finds
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Becoming Instructor in Course ……………………………………………………Pages 3-5
Step-by-Step Instructions to create syllabus in WIDS ………………………… Pages 6-7
Submitting Syllabus to Division Office …………………………………………...Pages 8-9
Export Your Syllabus ………………………………………………………………Page 10-11
Western Technical College - Recommendations for Syllabus Matrix …….… Pages 12-13

Help
If you need help, please feel free to contact the curriculum team by emailing
WIDShelp@westerntc.edu or use the resources below:
WIDS also has many resources to assist with learning about the software.
New Faculty Webpage – scroll down to Curriculum.
Directly in the WIDS software, see screen shot below for Western Technical College Help

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Becoming an Instructor in a Course

1. Log in to your WIDS college site using your username and password. Remember this is the same as what
you use to login to all your Western’s accounts. You can get to the WIDS login from the New Faculty website –
click on top panel.
2. Once logged into the software you will land on the home page. Using the search tools or Site Explorer
OPEN the course where you will build your syllabus.

Note, if this was your home page and Accouting Orientation showed up when you logged in, you could simply
click on that and it would take you to that course. If you do not see a course you need to create a syllabus for,
do the Advanced Search. NOTE: ANYONE CAN SIGN UP TO BE AN INSTRUCTOR IN ANY ACTIVE
COURSE IN THE WIDS SOFTWARE.

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Once you click on Advanced Search, you will see the screen below.

If you have the ten digit course number, you can type that into the box above . For example for Business
Management Capstone, the ten digit number is 10102133. If you do not know that you can also type in the
name of the course and do a search. Your course will show up in the box below and all you have to do is
click on that to be taken to your course to work on. You should see the screen below:

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Click on My Syllabi

Click on Edit and you will be automatically added as an instructor. You are not ready to start working on your
syllabus.

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Step-by-Step Instructions to Create a Syllabus in WIDS
Now that you have signed up as an instructor, you can create a syllabus out of WIDS. Navigate to the My
Syllabi tab and click on that.

You will see screen below once you have clicked on the “edit” button.

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Click Add Syllabus. This opens a new window where you can select Add a New Syllabus.
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Enter the Syllabus Title in the text box. Be consistent with your naming convention and be sure to
include the semester, year, and title of course. This will help to go back and search for a syllabus if
someone needs it. For example Spring 2014 Business Management Capstone.
Check the Shared box if you would like to share your syllabus with other people who teach this course.
This allows them to copy your syllabus as a starting point for creating their own syllabi, including the
guidelines.
Click Save to close the dialogue box.

Next add Section and Instructor Information to your syllabus.
 Click on the syllabus title to enter the Section and Instructor information tabs. You can also just click on
one of the tabs and select a syllabus from the drop list if you see one there.
 Complete the fields as needed for your syllabus.
Next click on Course Information

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Add Grading Information
Create Guidelines. The Guidelines you create should be information you include in the syllabus that is
specific to your course. You must also include the College Required Guidelines, by choosing them from
the Guideline Library.

Example of a guideline, could be Blended Attendance. To create you:
 Click on Guideline
 Add your information
 Save
This guideline will automatically appear in your syllabus. Once you have guidelines created and providing you
shared the syllabi, you can easily copy from one syllabi to another, so you do not have to retype.
When you have finished adding all the guidelines and reviewed them, you are ready to Submit your syllabi to
your division office. You will need to determine who has been designated as the person who will “approve” the
syllabi so you can choose the correct name from the drop down menu.
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Submitting Syllabus to Division Office
The other great feature of using WIDS for generating your course syllabus is that it serves as a repository for
ALL syllabi. Once you have created your syllabus for use, you will need to follow the steps below to submit so
the document becomes a permanent record and can be easily accessed.
1. Click on My Syllabi and click on Edit (top right-hand corner) – you will see screen below:, you will see
three check boxes – Shared, Submitted, and Approved , as well has Delete and Submit. To Submit
your syllabus click on the Submit button first – this will archive your syllabi.

a. When you hit “Submit” (way on right-hand side), you will be taken to the screen below this will
give you a final opportunity to choose a template, show/hide anything else and/or Submit for
final archiving to correct person in your Division.

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b. A notification panel will pop up (see below). Here you will want to search for the assigned
person in your Division office who checks off that the syllabus is done, by typing in their last
name and clicking on Search. Their name will come up, you Add them and hit Submit. That
person, is notified there is a new syllabus submitted for review. As an instructor you will see that
the box “Submitted” is now checked when you go to your list of syllabi.

c. The proper person will then check off (WIDS uses term “Approve”, however no one is really
approving, they are just verifying the syllabus is done and submitted for the semester. In the
past you were asked to email your syllabi to division staff, this replaces that step. You can verify
this process has been completed by reviewing “Syllabi” for course and checking that the final
box “Approved” is checked. Once “Approved” the syllabus can no longer be edited and will
become a permanent record of the course.
Below shows you what it looks like to have a “Submitted” and “Approved” syllabus.

A report can be generated by each division and/or program for “Submitted” syllabi directly through WIDS. This
will allow division offices to SEE which syllabi are submitted, as well as easily look at the submitted syllabi,
since there is a hyperlink one can click on which takes you directly to the syllabus.
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Export Your Syllbus
You can also Export your syllabus to be added to your Blackboard site, or handed out to your students, by
following these instructions:
 Click on Quick Prints and pick Syllabus. This will take you to the screen below. Start by choosing the
drop down menu Template
 Click on Shared Template
 Click on Western’s Master Syllabus Template
o This ensures you have all the required and most up-to-date college information for your
syllabus. As a college we need to be sure and include this information for our accrediting
agency.

The next step, is to make sure to include any other items in your syllabus by clicking on Show/Hide Options:

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You will see the screen below, choose what you want to appear.

Moving along the menu at the top, select the syllabus you want to export. Choose Export or choose to Save in
WIDS. If you choose Export, you can export as a Word, pdf, or html file. If you choose to Save in WIDS, you
can simply get the public url for the document and insert that in Blackboard if you like. See below:

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Western Technical College – Recommendations for Syllabus
The syllabus is considered a contract for learning. By including the information below the syllabus becomes a document
guide to be used throughout the course, not just the first day.
NOTE: Non-editable means you cannot change this information once a course has been approved. Faculty can request to
make changes to this information if they have been designated the developer of the course, however they need to request
to do this through their division office.

* = Required Component – by choosing the Western’s Master Syllabus Template, these will be automatically
included.
Section in Syllabus
Instructor Information
 Instructor Name *
 Email *
 Phone *
 Office Location *
 Blackboard Information
 Office Hours (even virtual) *
 Beginning Date *
 End Date *
 Meeting Time(s) *
 Location (s) *
 Other personal information
Course Information *
 Course Number
 Course Title
 Course Description
 Course Credits
 Pre/Co-Requisites

Editable or Non-Editable

Responsibility

Editable

Instructor

Textbooks *
 Title
 Author(s)
 Copyright
 Publisher
 Edition (if applicable)
 ISBN Number (add as custom
field)
Learner Supplies *
 Hardware and software
recommendations
 Other learning materials and costs
Associated Core Abilities

Non-editable (automatically
populate)

Non-editable (automatically
populate)

Division Office

Non-editable
These are required by Higher
Education by program and/or class
Non-editable (automatically
populate)
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Learning Objectives

Non-editable (automatically
populate)
Non-editable (automatically
populate)
Non-editable (automatically
populate)
Non-editable

Performance Standards

Non-editable

Instructors are
responsible for
sharing this
information with
students

Associated Learning Plans and
Performance Assessment Tasks
Grading Rational *
 Rationale and scale including
participation (f2f and/or online
such as discussion boards, etc.)
Guidelines
 Western’s Academic Dishonesty
Statement (WIDS Library) *
 Western’s Student Withdrawal
Policy (WIDS Library) *
 Western’s ADA Statement (WIDS
Library) *
 Western’s Tobacco-Free Policy
(WIDS Library) *
 Western Non-Emergent

Editable

Instructor

Editable

Instructor

Associated Program Outcomes
Associated External Standards
Competencies *

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Excused Absence Policy*

Division Policies/Program Policies
Attendance/Tardiness
Instructional Methods
Make-up Work – late assignments,
tests, labs, etc.
 Student Handbook and Student
Code of Conduct
 Classroom Etiquette – f2f, labs,
clinical, complaint procedures, etc.
 Communication Devices
 Netiquette – email and surfing
policies
 Inclement weather
 Requesting letters of reference –
process and form
Course Schedule
 Class Schedule

Non-editable (automatically
populate)
Non-editable (automatically
populate)
Non-editable (automatically
populate)
Non-editable (automatically
populate)
Non-editable (automatically
populate)

Editable

Instructor

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