Textbook Ordering Flowchart

Textbook Ordering Flowchart



Microsoft Word – Textbook Ordering Flowchart.docx






	
  
	
  
	
  

Textbook/Course	
  Materials*	
  Ordering	
  
includes	
  anything	
  required	
  for	
  the	
  course	
  that	
  will	
  be	
  ordered	
  and	
  sold	
  
through	
  the	
  Campus	
  shop:	
  	
  	
  Books;	
  Discs;	
  CDs;	
  Kits;	
  Bundled	
  handouts	
  
	
  

Faculty:	
  
	
  
• Receive	
  program	
  curriculum	
  for	
  

upcoming	
  academic	
  year	
  (does	
  not	
  
indicate	
  which	
  courses	
  are	
  being	
  
taught	
  by	
  which	
  instructor)	
  

• Begin	
  textbook/course	
  materials	
  

research	
  for	
  upcoming	
  academic	
  
year	
  
Textbook	
  list	
  
ü By	
  Dean	
  
to	
  faculty	
  
	
  
Spring	
  
Begin	
  May	
  1st	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  5	
  months	
   	
  	
  	
  	
  Sept	
  10	
  
Summer/Fall	
  
	
  
	
  	
  	
  	
  Feb	
  10	
  

Faculty:	
  
• Receive	
  course	
  listing	
  
• Match	
  textbook/course	
  materials	
  with	
  
course	
  
• Return	
  completed	
  listing	
  to	
  Division	
  
Office/Regional	
  Learning	
  Center	
  
Faculty	
  return	
  
ü By	
  Dean	
  
completed	
  list	
  
	
  
to	
  division	
  
Spring	
  	
  
Spring	
  
	
  	
  	
  	
  	
  	
  Between	
  Oct	
  1-­‐	
  15	
  
	
  	
  	
  	
  Sept	
  20	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  2	
  weeks	
  for	
  Spring	
  
Summer/Fall	
  
Summer/Fall	
  	
  
	
  	
  	
  	
  Feb	
  20	
  
	
  	
  	
  	
  	
  	
  Between	
  March	
  15	
  and	
  April	
  1	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  3	
  weeks	
  for	
  Summer/Fall	
  
	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  =	
  1	
  week	
  for	
  Spring	
  

Campus	
  Shop:	
  

Book	
  
data	
  
accurat
e?	
  

• Receive	
  listing	
  from	
  Division	
  

Office/Regional	
  Learning	
  Center	
  

	
  

• Verify	
  book	
  data	
  (ISBN,	
  edition)	
  
ü By	
  Campus	
  Shop	
  Manager	
  

NO	
  

Spring	
  	
  
	
  	
  	
  	
  	
  	
  Beginning	
  October	
  22	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  on-­‐going	
  into	
  semester	
  
Summer/Fall	
  	
  
	
  	
  	
  	
  	
  	
  Beginning	
  April	
  15	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  on-­‐going	
  into	
  semester	
  

	
  

Regional	
  
Learning	
  
Center	
  
students	
  

YES	
  
Textbooks	
  
available	
  
online	
  
Spring	
  
	
  	
  	
  	
  Nov	
  1	
  
Summer	
  
Fall	
  
	
  	
  	
  	
  Apr	
  1	
  

Division	
  Office/Regional	
  Learning	
  Center:	
  

• Decide	
  on	
  book	
  quantities	
  
• Prepare	
  final	
  list	
  for	
  Campus	
  Shop	
  
• Order	
  instructor	
  copies	
  
Textbook	
  
listing	
  and	
  
• Update	
  textbook	
  on	
  WIDS	
  
ü

By	
  Dean	
  

	
  
Spring	
  	
  
	
  	
  	
  	
  	
  	
  Between	
  Oct	
  20-­‐22	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  3	
  days	
  for	
  Spring	
  
Summer/Fall	
  	
  
	
  	
  	
  	
  	
  	
  Between	
  April	
  8–15	
  
	
  	
  	
  	
  	
  	
  Estimated	
  time	
  =	
  1	
  week	
  for	
  	
  
Summer/Fall	
  

quantities	
  to	
  
Bookstore	
  
Spring	
  
	
  	
  	
  	
  Oct	
  1	
  
Summer/Fall	
  
	
  	
  	
  	
  Mar	
  1	
  

	
  

Campus	
  Shop:	
  
• Order	
  
textbooks/course	
  
materials	
  
	
  
ü By	
  Campus	
  Shop	
  
Manager	
  
	
  
Books	
  available	
  for	
  
students:	
  
	
  	
  	
  	
  	
  	
  Jan	
  1	
  –	
  Spring	
  
	
  	
  	
  	
  	
  	
  June	
  1	
  –	
  Summer	
  	
  
	
  	
  	
  	
  	
  	
  July	
  15	
  –	
  Fall	
  

	
  
Quantiti
es	
  final?	
  

YES	
  

STOP	
  

NO	
  
Campus	
  Shop:	
  
• Order	
  additional	
  
materials	
  or	
  send	
  
back	
  overstock	
  

	
  

YES	
  

Order	
  books	
  on-­‐line	
  
(Student)	
  

Ship	
  books	
  to	
  RLC	
  
(Campus	
  Shop)	
  

NO	
  

Order	
  books	
  
through	
  RLC	
  staff	
  
(Student)	
  

Send	
  book	
  order	
  to	
  
Campus	
  Shop	
  
(RLC	
  Staff)	
  

Credit	
  
card?	
  

Created	
  by:	
  Wignesd	
  	
  	
  Updated:	
  7.1.14	
  by	
  heyk	
  

	
  

Pick	
  up	
  books	
  at	
  RLC	
  
(Student)	
  
Ship	
  books	
  to	
  
RLC	
  
(Campus	
  Shop)	
  

STOP	
  
Pick	
  up	
  and	
  pay	
  
for	
  books	
  at	
  RLC	
  
(Student)	
  

Write	
  receipt	
  for	
  
payment	
  of	
  books	
  
(RLC	
  Staff)