Textbook Selection Procedure

Textbook Selection Procedure



Microsoft Word – Textbook Selection Procedure.docx






	
  

Textbook	
  Selection	
  Procedure	
  
	
  
Adoptions	
  for	
  textbooks	
  and	
  supplemental	
  materials*	
  must	
  be	
  done	
  in	
  a	
  timely	
  manner,	
  so	
  
a	
  complete,	
  accurate	
  Department	
  Book	
  Order	
  can	
  be	
  turned	
  in	
  to	
  the	
  Bookstore	
  on	
  
time.	
  	
  Textbook	
  orders	
  for	
  Summer	
  and	
  Fall	
  semesters	
  are	
  due	
  to	
  the	
  Divisional	
  TA’s	
  by	
  
February	
  20,	
  and	
  due	
  at	
  the	
  Bookstore	
  by	
  March	
  1.	
  Spring	
  orders	
  are	
  due	
  to	
  the	
  Divisional	
  
TA’s	
  September	
  20,	
  and	
  due	
  at	
  the	
  Bookstore	
  October	
  1.	
  	
  See	
  the	
  flowchart	
  at	
  
http://wire.westerntc.edu/strategic_effectiveness/flowcharts.asp	
  (go	
  to	
  “Instruction”	
  and	
  
then	
  to	
  “textbook	
  ordering”).	
  
*Supplemental	
  materials	
  (educational	
  materials	
  that	
  “may	
  include	
  printed	
  materials,	
  
computer	
  disks,	
  website	
  access”	
  Higher	
  Education	
  Opportunity	
  Act	
  (HEOA)	
  Section	
  133b9)	
  
and	
  must	
  be	
  ready	
  for	
  printing	
  four	
  weeks	
  before	
  classes	
  begin.	
  
	
  Please	
  note:	
  HEOA	
  requires	
  that	
  titles,	
  International	
  Standard	
  Book	
  Number	
  (ISBN)	
  and	
  
costs	
  of	
  all	
  course	
  materials	
  be	
  available	
  prior	
  to	
  the	
  time	
  of	
  registration	
  in	
  printed	
  or	
  
electronic	
  forms.	
  (HEOA	
  Section	
  133d1).	
  	
  Noncompliance	
  will	
  result	
  in	
  loss	
  of	
  Federal	
  Title	
  
IV	
  funding	
  for	
  Western,	
  and	
  the	
  Bookstore	
  has	
  become	
  the	
  vehicle	
  of	
  compliance.	
  
If	
  textbook	
  orders	
  are	
  not	
  turned	
  in	
  on	
  time,	
  the	
  previously	
  used	
  text	
  will	
  again	
  be	
  assigned	
  
to	
  the	
  course.	
  
Once	
  adopted,	
  a	
  textbook	
  will	
  be	
  used	
  for	
  at	
  least	
  two	
  years,	
  except	
  in	
  areas	
  of	
  rapidly	
  
changing	
  technology	
  or	
  in	
  cases	
  of	
  edition	
  changes.	
  
If	
  an	
  adopted	
  text	
  is	
  not	
  an	
  integral	
  part	
  of	
  class	
  instruction,	
  it	
  should	
  be	
  listed	
  as	
  "Optional"	
  
in	
  the	
  Department	
  Book	
  Order.	
  
Losses	
  incurred	
  by	
  the	
  Bookstore	
  due	
  to	
  changes	
  made	
  within	
  two	
  weeks	
  of	
  class	
  start	
  will	
  
be	
  charged	
  to	
  the	
  Department	
  making	
  the	
  change.	
  
	
  
Considerations	
  in	
  textbook	
  selection:	
  
1. Cost	
  to	
  students	
  (If	
  Bundled	
  materials	
  are	
  selected,	
  are	
  the	
  separate	
  pieces	
  
reasonably	
  priced?)	
  Note	
  that	
  the	
  Higher	
  Education	
  Opportunity	
  Act	
  (HEOA)	
  
requires	
  that	
  Publishers	
  and	
  their	
  Sales	
  Representatives	
  supply	
  “the	
  price	
  at	
  which	
  
the	
  publisher	
  would	
  make	
  the	
  college	
  textbook	
  or	
  supplemental	
  material	
  available	
  to	
  
the	
  bookstore…	
  and	
  the	
  price	
  at	
  which	
  the	
  publisher	
  makes	
  the	
  college	
  textbook	
  or	
  
supplemental	
  materials	
  available	
  to	
  the	
  public.”	
  HEOA	
  Section	
  133.c1A	
  
	
  
2. Copyright	
  dates	
  and	
  new	
  edition	
  frequency,	
  and	
  a	
  “description	
  of	
  substantial	
  content	
  
revisions	
  made	
  between	
  the	
  current	
  edition…	
  and	
  the	
  previous	
  edition”.(HEOA	
  	
  Section	
  
133.c	
  1B,C	
  requires	
  this	
  information	
  to	
  be	
  available	
  from	
  the	
  Publisher	
  for	
  at	
  least	
  
	
  
Created	
  by:	
  Wignesd	
  (policy	
  revision	
  2.22.11)	
  

	
  

Updated:	
  7.1.14	
  by	
  heyk	
  

Page	
  1	
  of	
  2	
  

	
  
three	
  editions	
  back.)	
  Refer	
  to	
  the	
  Publisher’s	
  website	
  or	
  contact	
  the	
  sales	
  
representative	
  for	
  this	
  information.	
  
	
  
3. Availability	
  
a) Will	
  the	
  edition	
  chosen	
  be	
  in	
  print	
  when	
  classes	
  start?	
  
b) If	
  bundled,	
  are	
  all	
  pieces	
  available	
  separately?	
  (HEOA	
  requirement)	
  
c) If	
  passcodes	
  for	
  website	
  access	
  are	
  a	
  part	
  of	
  the	
  course	
  materials,	
  are	
  provisions	
  
available	
  for	
  extended	
  use	
  in	
  cases	
  of	
  two	
  or	
  three	
  semester	
  courses?	
  
d) Custom	
  textbooks	
  are	
  acceptable	
  but	
  carry	
  additional	
  costs	
  and	
  time	
  availability	
  
restrictions.	
  	
  These	
  editions	
  carry	
  no	
  buyback	
  outside	
  Western,	
  have	
  no	
  outside	
  
availability,	
  and	
  take	
  four	
  to	
  six	
  weeks	
  to	
  ship.	
  	
  Will	
  the	
  custom	
  text	
  be	
  available	
  
to	
  all	
  of	
  your	
  students?	
  
e) Is	
  the	
  text	
  available	
  in	
  alternate	
  formats	
  such	
  as	
  paperback,	
  unbound,	
  electronic,	
  
and	
  at	
  what	
  cost	
  for	
  each?	
  	
  
	
  
See	
  http://frwebgate.access.gpo.gov/cgi-­‐
bin/getdoc.cgi?dbname=110_cong_public_laws&docid=f:publ315.110	
  	
  
for	
  complete	
  HEOA	
  regulations.	
  

Reference:	
  Policy	
  D06020	
  	
  

	
  
Created	
  by:	
  Wignesd	
  (policy	
  revision	
  2.22.11)	
  

	
  

Updated:	
  7.1.14	
  by	
  heyk	
  

Page	
  2	
  of	
  2