FERPA Tutorial 3

What is an Educational Record?

An educational record is Information that is maintained by the College in any format (hard copy/computer files/email/verbal exchange, etc.) that is directly related to a student.

The following list of information includes exceptions:

  • sole possession records, which are those records kept by a faculty or staff person for his/her private use or recollection and which are not shared with anyone (including other staff and faculty)
  • campus security records
  • student employee records
  • medical records made/maintained in connection with treatment
  • information gathered after a student is no longer attending